JADE Business Plus

The bookkeeping function in this package allows for detailed input of accounts payable invoices, tracking the aging, due date and if linked to job costing, the costs related to any job. Cheque input allows for payments made against the vendor files in the accounts payable section as well as a list of "payee accounts" used for quick payment to any general ledger account other than vendors. This system does not restrict you to move amounts owing such as GST/HST, corporate taxes, and payroll deduction to the accounts payable ledger to make payments. Payment may be applied directly to the respective liability category. So, an amount owing for payroll deduction can be applied directly to the "Payroll Deductions Payable" account.

Since the change from issuing only cheques to paying by debit card or eTransfer instead, a new journal has been set up that works identical to the cheque register but it will not conflict with the cheque number issued from the cheque register but have a separate reference number.

The general journal allows for any type of journal entry linked directly to the general ledger and deals with the automatic splitting of GST/HST from accounts affected by GST/HST as it is with all journals. Foreign exchange can also be handled while making entries as the system uses the annual default rate used by CRA to calculate for example a US dollar amount to a Canadian dollar amount. Each journal entry allows for 100 debits and/or credits to an entry together with 15 lines of a description of the journal entry. There are many default descriptions that can be picked from or you may enter any description you wish.

The cash register (till tapes) works the same way as the general journal, however, the account numbers used as required to enter the figures from the till tapes will not be cleared off once the entry is saved. They come up when you go to the next day making it unnecessary to re-enter the account numbers.

There is also a bank transaction journal that works the same way as the general journal but in this journal, the bank account number appears automatically from line to line to save input time unless another account is recorded. Once all bank transactions have been recorded you are able to prepare the bank reconciliation by checking off all transactions that have cleared the bank and record the bank balance for the period end. This allows you to print the report for the bank reconciliation.

Payroll handles hourly, salary and commission employees and can have up to 5 separate hourly rates for each employee. This allows for employees receiving different rates when doing different jobs for the same company.

Statutory holiday pay is set up to calculate the correct amount of stat pay for all provinces but allows for you to override calculations when special rulings apply as per labour board standards. Some statutory holidays in one province are not statutory holidays in another, however the system allows you to over ride the calculations and pay the employee anyway if management desires to do so. The rules and regulations for each province are built into the calculations.

To comply with filings to Workers' Compensation Board, reports can be generated give the necessary totals for the annual filings. In particular, the filing requirements for the British Columbia WorkSafe is completed automatically by the system generating the figures required to be filed. This could save hours of calculations to figure out the remittance figures by hand.

When an employee is terminated and the final vacation pay is calculated, the termination date of the employee is recorded. Once the payroll calculations have been completed and a Record of Employments is required, the system generates the entire Record of Employment for you, and you only need to define whether the employee will return or not and the reason for the termination. Once completed the system can create a ".BLK" file for Services Canada. This file can be uploaded to Services Canada without having to key in the employee's information manually into Service Canada's website.

At year-end, the system provides for the preparation of T4 and T4A slips along with the respective Summaries. These reports can be printed, saved as a PDF and/or emailed to the employee and/or the employer saving time and paper.

The system allows for numerous reports for all the above functions. These reports may be viewed at any time, but they can also be printed, saved as a PDF or emailed directly to the client.